How do I attach and access files on Simpplr?

Table of Contents

Add files to content

View files

Files in your feed

Remove and Delete files

Create folders

Upload files and accepted file types

File options

File details screen

Search for files

Add files to content

The easiest way to add files to your intranet is to attach them when creating a piece of content. You have several options to choose from depending on the file storage integration you're using with Simpplr. For example, Google Drive files can be added to content if the site is connected to Google Drive and the user has their account connected.

You can also upload files from your computer.

When searching for files or attachments to add from your intranet, your search results will include content you have access to.

View files

To view the files linked to your Simpplr site, go to Files from the site dashboard.

In Files, you’ll see your site’s folders. Click a folder to view its files. If you’ve integrated file storage software, the folders you linked will also be listed here.

Files in your feed

Via File Manager, any integrated files accessible to the user can be added to feed posts (excluding the file's shortcuts) from within the linked folder.

You can open and download files directly from pages in your feed, if the page has a file attached. If the file is linked to a storage account, like Google Drive, you’ll need to make sure that file storage software is connected to your account before you can access the file.

You’ll get results from all sites you have access to and can upload those files.

You can attach files from any file storage account integrated with your org.

Remove and Delete files

You can remove files by going to the content the file was originally linked to and clicking the X next to the file. Or you can click Delete file from the Files tab in the site. Removing a file simply removes it from the site or wherever it is attached. The file is still locatable via search on the Simpplr intranet. Deleting a file completely removes it from the database. It is no longer searchable. You can only delete files that you own (uploaded yourself) unless you have App manager access.

Create folders

If your site has integrated file storage, like Google Drive, you may see these options in the Files tab:

• Link Google Drive 
• New folder

In the example shown above, clicking Link Google Drive will link a new folder from Google to the site. You’ll be prompted to select the document library.

Clicking New folder will create a new Google Drive folder. This folder will be created directly in your Google Drive, not in Simpplr. You’ll be prompted to enter a folder name.

Note:

Only those with the correct permissions can create new folders in the site root folder. Deleting files and folders must be done in directly in the integrated file storage, not in Simpplr. 

Upload files and accepted file types

Under the site search bar, you’ll see the option to drop in files or Select from your computer. Here, you can drop files you’d like to upload to the site.

If you click Select from your computer, you’ll be prompted to search your computer for the file you want, and click Open to upload.

All file types aside from the blacklisted file types below are accepted on Simpplr: 

BLACKLISTED_EXTN: [ 'exe', 'bat', 'com', 'cmd', 'inf', 'ipa', 'osx', 'pif', 'run', 'wsh', 'sh', 'ps1', ],

File options

Under Options, each file has a dropdown. Here you can interact with the file in several different ways, like downloading the file, sharing it, or (if applicable) viewing the file in its linked storage account.

Note:

If you click New version, it’s strongly recommended that you keep the same file type for the new version of the file. Changing the file type in a new version may alter the look and formatting of the file.

You can also move files between linked folders. You’ll be prompted to give read/write access to the folder you’re moving. 

File details screen

Clicking on a file in a post or in the Files tab of your site will bring you to the File details screen.

This screen gives you many of the same options as the Options dropdown in the Files tab. You can:

• Like the file
• Favorite it
• (If applicable) view the file in its linked storage account

• Version history
• Add new version
• Download it

Note:

The share option in the file options menu and file details page will be hidden if feed mode is not set to Timeline, comments on content and feed posts.

Search for files

You can search for files using the search bar in the top left. Search results will include files contained in pages, files uploaded to a Simpplr site, and files linked to a Simpplr site from file storage.